Purchasing systems and processes
Purchase orders are generally issued by email from our ‘Uni4’ financial system, it is therefore important that we have an email address to which orders can be sent. You should not begin to provide goods and services before a purchase order or a contract ID number has been issued. Invoices for payment must include the purchase order number or contract ID number and may be returned unpaid if the number is not stated. The groups’ conditions of purchase apply to all contracts and purchase orders. In the absence of any specific terms and conditions covering a contract, our standard conditions of purchase will apply.
Payments are administered by the Accounts Payable team based at Luminate Education Group, Park Lane Campus, Park Lane, Leeds LS3 1AA. All invoices should be sent to this address or by email to accountspayable@luminate.ac.uk. Payments are made by BACS transfer within our standard 30 day payment terms.
The group is a signatory to the Prompt Payment Code and we encourage our suppliers to also adopt the code. By adhering to this code, the group pledge to pay suppliers on time (within agreed terms), give clear guidance to suppliers and encourage good practice. Where possible we use Government Purchasing Cards (GPC) for lower value purchases and online purchases. The group takes our mutual financial protection very seriously and take careful steps to prevent procurement fraud. For example, you will see this reflected in the steps we take to ensure that bank payments are made to the correct account.
